Residential Life
Residence Hall License
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This license is extended by the State University of New York Institute of Technology at Utica/Rome (SUNYIT) to individual students for an assigned space in SUNYIT’s residence halls. This license is for a residence hall space, not a particular room, and should not be construed to be a lease. This license is for the period of time the residential facilities are open as specified in SUNYIT’s academic calendar. Failure to occupy a space after signing this license does not relieve the student of the responsibility to fulfill its terms. Likewise, a student who occupies a space without signing the license is nevertheless responsible for all its terms and conditions. Students may not lease a space in their assigned apartment or sub-let their housing assignment to another person. Students may not occupy rooms when the residential facilities are closed.
SUNYIT believes that having first-time undergraduate students reside on campus better supports their academic and personal development. Living on campus maximizes a student’s adjustment to college life and provides the tools and experiences necessary to be a successful student.
All full-time freshmen and sophomores are required to live on campus; those with extenuating circumstances may petition for a waiver by contacting the Director of College Housing. Waivers may be offered to students with the following circumstances: live with parent/parents or legal guardian, reside within a 30-mile radius from campus, have dependents, live with a spouse, have verification of prior military experience, or other special circumstances. Transfers and graduate students are encouraged to live on campus; however, available rooms will be limited. Except during summer sessions, all resident students must have a meal plan contract through the College Association.
Residents in SUNYIT’s housing are expected to conduct themselves in a manner appropriate to a community living environment. Residents must abide by the policies and regulations of this license and by the Student Code of Conduct. Residents are jointly and individually liable for damages which occur to assigned residence hall suite and common areas. Resident students are expected to be familiar with these policies and with the terms and conditions of this housing license. The relationship between SUNYIT and its students is non-custodial in nature and no “special relationship” is established as a result of an individual’s student status or residential status.
Eligibility
To be eligible for residence in SUNYIT housing, a student must be registered as a full-time undergraduate or graduate student at SUNYIT and be in good financial standing with the SUNYIT business office. Each resident student is required to sign and submit a Request for Accommodations form which is binding for the entire academic year. Residents who drop below full-time status at SUNYIT will be required to vacate their rooms and may not remain as the “guest” of another resident. Additionally, residents who have not satisfied their financial obligations to SUNYIT will not be permitted to reside on campus.
Academic Dismissal policy
Students who participate in room selection and are later academically dismissed will lose their housing. Students who are readmitted to SUNYIT must reapply for housing.
Housing Assignment and Administrative Room Changes
The Residential Life and Housing (RLH) office has the authority to make room assignments and re-assignments in the residence halls. Students may be reassigned to another bedroom or suite at any time at the discretion of the Director of College Housing. These administrative re-assignments may take place when it is determined that a student’s lifestyle, hygiene, health, or behavior may be adversely affecting the other students in the suite or building. When possible, a student will be given 24 hours notice before an administrative room change takes place.
Students are not guaranteed their specific housing preference and are liable for the room rent at the specified rate of the room to which they are assigned. Residents are prohibited from switching rooms or permitting any part of their rooms or suite to be shared by persons not assigned by SUNYIT.
RLH makes every attempt to fill the residence halls; therefore, housing preference cannot be guaranteed. As vacancies become available, residents may be reassigned for the purpose of consolidation.
Students who participate in room selection and are later academically dismissed will lose their housing. Students who are readmitted to SUNYIT must reapply for housing.
Terms of the License
This license is in effect for the academic year. Residents enrolled in the fall semester will be permitted to cancel their license if they will not be attending SUNYIT in the following spring semester because of withdrawal from SUNYIT, graduation, transfer, or participation in a SUNY-sponsored study abroad program. Students who move off campus without an approved license cancellation will be liable for room rent fees for the balance of the academic year. Eligible residents who wish to be released from their license must submit a Residence Hall Release Application.
Residence Halls will remain open during the fall and spring semesters. Students are required to vacate the residence halls by 5 p.m. on graduation day. Exceptions may be granted by the Director of College Housing or his/her designee. Students who are disruptive may be required to vacate their room prior to or immediately following exams.
Summer Occupancy
This license is in effect for students who request housing for the summer session. Students requesting summer housing will be assigned to campus suites designated for that purpose. In addition to students, conference guests may occupy certain residence hall rooms during the summer months. Therefore, summer students may be subject to special policies and regulations related to conference groups housed on campus. Also, students may be required to move to accommodate maintenance work in the residence halls. Fire and safety regulations and health regulations prohibit the cooking of meals in the residence hall suites. Students may prepare light snacks using the micro-fridge unit provided in the suite. There is also a kitchen unit in the common area of each residential complex.
Early Arrivals
Generally, students may not occupy or deliver items to their rooms, suites, or storage areas prior to the semester’s opening date. Students whose presence on campus is required by SUNYIT (e.g., athletics) may be granted permission to arrive early. Please contact RLH to arrange early arrival.
Late Arrivals
Students must notify RLH if they plan to arrive after the official opening date for campus housing or they may forfeit their housing deposit and room assignment.
Right of Inspection
SUNYIT reserves authorized employees’ right to enter residence hall suites at any time to ensure both the safety and well-being of members of the college community and the good condition of SUNYIT property, and for the following purposes:
- Housekeeping
- Damage and safety inspections
- Occupancy and vacancy determination
- Emergencies
- Investigation of suspected violations of the Student Code of Conduct and/or the Residence Hall License Agreement
- Scheduled inspections following advance notice to residents
Housing Deposits and Room Reservation
New Students must have:
- $150 housing deposit on record at the Bursar’s Office
- completed Request for Accommodations Form on file in RLH at the time of deposit.
Returning Students must have:
- $150 housing deposit on record at the Bursar’s Office by the deadline established by RLH
- participated in the room selection process and completed and returned a Request for Accommodations Form to RLH
- registered (full-time) for fall classes by May 1 and December 1 for spring classes.
Note: Students who participate in room selection and are later academically dismissed will lose their housing. Students who are readmitted to SUNYIT must reapply for housing.
Refunds
Housing deposits are not refundable after May 31 for the fall semester, after December 1 for the spring semester. However, if a student deposit is accepted after May 31 for fall or December 1 for spring, a refund request will be considered for up to 30 days.
EXCEPTIONS:
A deposit and any unused portion of paid rental fees may be refunded for those students who withdraw to enter military service, subject to the Director of College Housing’s approval, or withdraw due to circumstances beyond their control. There is no rental refund for brief lapses in service. Housing deposits are not refunded due to academic dismissal.
Termination of Housing License
Before withdrawing from SUNYIT, a student must terminate his/her housing license by notifying RLH in writing at the earliest possible date. Failure to terminate the license in the prescribed manner may result in charges for room rental, moving, and storage.
Upon withdrawal, a student must terminate his/her occupancy of the residence hall by:
- submitting a completed mail forwarding card to RLH
- removing all belongings and cleaning the assigned room
- contacting a RLH staff member to complete the checkout process
- signing the Room Condition Report
- turning in all residence hall keys to the RLH
Residents withdrawing from SUNYIT must vacate the residence halls and remove all personal belongings from its premises not later than midnight of the date on which the withdrawal becomes effective. The Bursar’s office will mail any refund check to a withdrawing resident’s permanent mailing address in the order in which the approved refund request is received.
Rental rates
Rent is paid by the semester upon receipt of a bill from the Bursar. The provisions of this license are not effective and room assignments are not made until a student is formally admitted to SUNYIT, a $150 room reservation deposit has been received, a Room and Board Accommodations Form has been signed and returned to RLH, and the student has registered for classes (full-time).
Standard accommodation is a suite occupied by four persons of the same sex and bedrooms occupied by one or two persons. As necessary, SUNYIT reserves the right to triple the standard double rooms. Once rooms have been assigned, any changes in assignment must be approved in writing by the Director.
Residents are billed for standard occupancy before the beginning of each semester.
The Director reserves the right to reassign a student to another room to consolidate rooms. If a reassignment is refused, the student may lose their housing.
In accordance with the college’s equal opportunity policy and federal housing guidelines, RLH does not discriminate against individuals during the housing assignment process.