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Academic Calendars

Financial Aid

Work-Study Time Sheet Instruction

The time sheet pdf can be completed electronically while retaining the ability to print, sign, and submit in the usual manner. The form can automatically calculate your daily, weekly, and pay period totals. Please save a copy for your records.

To use this form, make sure you have the latest version of Adobe PDF Reader. After loading a time sheet in Acrobat Reader, click on Highlight Fields in the top right corner.

  • First Thursday date field: Enter the date for the first Thursday of the pay period. This field will only accept a valid starting date for the pay period in mm/dd/yy format. After entering a date, the date field corresponding to the remaining days of the week will be populated.
  • Start and end times: Examples of valid time formats are 12:30 pm and 14:30 am/pm must be specified if entering your time based on a 12 hour clock.
  • Total Hrs column: The total hours for the day are calculated, rounded to the nearest 15 minutes. You will receive an error message if you do not show a break after working 6 hours consecutively. If the total hours for the day exceeds 8, the number will appear in red to warn of overtime.
  • Weekly totals are shown to assist with identifying hours exceeding pre-established authorized limits or the 20 hour limit when classes are not in session.
  • Monetary totals are tracked at the bottom of the time sheet to indicate the amount you made for this time sheet and your remaining award amount. Do not exceed the amount of funds you have remaining.
  • Term Award Amount: Enter the total amount of your Financial Aid Work Study award for the current semester. This number will be the same on every time sheet throughout the semester. Take your award for the year (e.g. $1,500) and divide in two to get the term amount for one semester.
  • Previous Award remaining: Enter the amount from the award remaining line on your previous time sheet. For the first timesheet of the semester, this number will be the same number as your Term Award Amount.
  • Check the work-study page often for new versions of the time sheet. The version number is displayed in the bottom right corner of the time sheet pdf.

Visit the work-study page for up-to-date forms