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Academic Calendars

Financial Aid

Federal Work-Study Program

Federal work-study represents the wages that a student can expect to earn working at a job on-campus. Students can use the income they earn to offset some of their college expenses thereby reducing their reliance on student loans to meet these costs.  Please note that while your job is being funded through a financial aid program, it is a job and should be treated as any other source of employment. Students are expected to provide an hour's work for an hour's pay.

Only students that have an established award that includes federal work-study are eligible. Students are not guaranteed a work-study position by virtue of being offered work-study in their financial aid package. Eligible students must apply for on-campus jobs by submitting a resume and cover letter directly to the hiring department. A student can earn up to the dollar amount offered to him/her per semester as listed in the financial aid award letter. Once that dollar amount has been earned for a given semester, the student must cease working for that term. 

Process Overview

  1. Confirm you have federal work-study in your financial aid package by reviewing your online financial aid award information through your Banner account.
  2. Accept your federal work-study award in your online financial aid package.
  3. Review the list of available positions (listed below).
  4. Contact the supervisor(s) to arrange for an in-person interview.  Students are encouraged to bring a resume and cover letter to each interview.  Students can have only 1 federal work-study position per semester.
  5. After you have been offered a position, please have the hiring supervisor email Melissa Rose ( to advise her of their intent to hire you as a federal work-study student worker.
  6. Monitor your college email for a federal work-study employment agreement and other important information required to complete the hiring process.
  7. Submit all required hire paperwork to the Financial Aid Office as soon as possible.
  8. Start working!
  9. Submit timesheets by the schedule listed below so you are paid in a timely fashion.
  10. Keep track of your earnings so they do not exceed the dollar amount of federal work-study which you have been awarded.

View the list of Fall 2015 Federal Work-Study open positions

Reference Guide for Students and Supervisors


Time Sheets and Payroll Schedule
Time Sheet (pdf)
Payroll Schedule (pdf)
How to Keep Track of Remaining Work Study Award


New Hire and Payroll Forms
Direct Deposit (pdf)
Employment Authorization (I-9) (pdf)
Federal Tax Withholding (W-4) (pdf)
New York State Tax Withholding (IT21-04) (pdf)