SUNYIT Events Calendar

Minical
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Academic Calendars

Business Affairs

Transportation Expenses

Travel Status
Employees are in travel status when they are on official business and more than 35 miles from both home and official station. This determines an employee's eligibility for reimbursement of travel expenses such as meals and lodging.

When travel is within 35 miles of an employees' official station or residence, the employee is not considered to be in travel status and will not be allowed meals or lodging. Mileage, tolls or parking costs may be reimbursed.

Transportation Expenses
When choosing the method of transportation employees should consider factors such as distance traveled, time to travel this distance, number of travelers, numbers of locations to be visited, and types of transportation available. Travel should be by the most efficient and cost-effective method of transportation available.

  • Common Carrier (Train or Bus) - Train travel on Amtrak will be reimbursed at the current Amtrak government rate. The original ticket must be provided with the traveler's voucher.

  • State Vehicle - When an automobile is required, a State vehicle should be used if available. Employees will be reimbursed for purchases of gasoline, oil, etc. Any auto emergency items must be explained.

  • Personal Car - A personal car may be used when a State vehicle or common carrier transportation is not available or cost effective. Mileage will be reimbursed in accordance with rates established by the Federal government. This rate includes all charges for gas, oil, maintenance, repairs and insurance on your car. No other charges will be reimbursed.

    Mileage Reimbursement Rates

    Employees may opt to use their personal vehicle without a State vehicle denial. The mileage reimbursement rate for use of a personal vehicle without denial is 38 cents per mile.

  • Parking and Toll Charges - All reasonable and necessary parking and toll charges will be reimbursed. The employee's travel voucher should identify the date, time, location and amount. Tolls that have been paid by the EZ pass method will be reimbursed.

  • Taxi Charges - Reasonable and necessary taxi fares will be reimbursed, along with a customary tip.

  • Air Transportation/Airfare Policy
  • Rental Car Policy