Business Affairs
Student Assist. Supervisor Payroll Guide
No student will be paid unless a Student Assistant Appointment Authorization has been completed with the Human Resources Office. Do not submit time sheets or allow a student to begin work unless proper documentation has been completed.
Times Sheets
Hours worked must be recorded on a time sheet which covers a two-week work period.
Download and print a timesheet (pdf)
For each pay period there is a deadline by which the Payroll Office must receive the time sheet in order for the student to be paid on time.
Student Assistant Pay Period Schedule (pdf)
All time sheets must correspond with the pay period begin and end dates on the Student Assistant Pay Period Schedule. There is only one payroll period per time sheet. Do not split pay periods.
A fully completed legible timesheet must be received by the stated deadline date. Please be sure to include student’s complete name, last four digits of social security number, dates worked, start time, end time, total hours worked, and signatures of both student and supervisor. All time sheets must be completed in ink. The supervisor is responsible for verifying that the time sheet is complete and accurate, including hours worked. Time sheets must be received directly from the supervisor either in person or through campus mail. Under no circumstances may a student hand deliver a time sheet to the Payroll Office unless it is in a sealed envelope with the supervisor’s signature across the seal.
When classes are in session students are permitted to work up to 20 hours per week. When classes are not in session, students may work up to 40 hours per week. If student has more than one job on campus, please coordinate schedules with other supervisors to ensure compliance with this provision.
Mandatory Work Breaks
NYS Labor Law requires an employee to take a one half-hour break for every span of six hours worked. If a student works more than 6 consecutive hours, he/she must take a mandatory one-half hour unpaid break. Total hours for the day must not include break, lunch, or dinner periods.
Sick Days & Holidays
Student Assistants may be paid only for the hours they work. They may not be paid for sick days or holidays.
Paychecks
Paychecks are available for pick-up in the Business Office after 3 p.m. on the day preceding the paycheck date. Paychecks must be stored in a secure area. All unclaimed paychecks should be returned to the Business Office within 14 days of check date.
Lost Paychecks
Lost paychecks should be reported to the Payroll Office immediately. A stop payment will be placed on the lost check. It takes approximately 3-4 weeks for a duplicate paycheck to be issued.
Questions
Contact the Payroll Office at x7418 or x7817 or email Renee Lauber.